In the E-mail account list, choose an email account to associate with the signature.Under Choose default signature, set the following options for your signature:.Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.On the Message tab, in the Include group, choose Signature > Signatures.You can even create different signatures for original emails and shorter ones for replies. Here are easy instructions on how to add an automatic signature in Outlook so that every email will have your contact information. At my last company, the CFO was typing in his signature on emails all the time. Getting every employee to update their email signature is a nightmare.I get e-mails from way too many companies that have no signature and no phone number which makes it harder for me to give them a call back. Then hit the “Save” icon in the top left corner.Ħ) Then navigate back to the “Signatures” menu, select your desired signature as default in “New messages” and “Replies/Forwards”.ħ) Exit the menu and hit “New email”.

And like magic, your email signature will appear! How to add a signature in Outlook desktopġ) Hit “New email” in the top left corner of your screen.Ģ) Click “Signature” in the top right corner of your toolbar.Ĥ) Click the “+” icon in the bottom left corner to add a new Outlook signature.ĥ) Name your signature and add text, images and links as you see fit. Also decide whether you want to automatically include your signature in every email or selected emails.ĥ) Once you’ve made your changes, hit “Save”.Ħ) Back in your main dashboard, click 'New message' in the top left corner.

How to add a signature in Outlook 365 web app | How to add a signature in Outlook desktop | Make Outlook signatures easy How to add a signature in Outlook 365 web appġ) Hit the gear icon in the top right corner of your screen.Ģ) Go to the bottom of the drop down menu and click “View all Outlook settings”.ģ) From the “Email” drop down menu, click “Compose and reply”.Ĥ) Then choose the text and images you want to include. See below for our step-by-step instructions to adding signatures in Outlook. But whether you’re using the Outlook 365 web or desktop app, we’ve got you covered. A footnote on your professional life when it works.

How to add signature in outlook emails